Reviewing · APP-1042

Sunhollow Family Farm

Fruit & Vegetable Producer · Hotchkiss, CO · submitted 2026-06-02

Under review

Assigned to —

Verification flow: Claimed → Submitted → Under Review → [Not Ready · Needs Improvement · Ready] · Publish: [Published · Unpublished]

What the producer submitted

Produce safety answers

Participates in a food safety audit	Yes — "USDA GAP," audited 2025
Produce Safety Alliance Training	Yes — year 2021 ⚑
Written food safety plan	Low readiness — not externally reviewed ⚑
Product liability insurance	$750,000 ⚑
Cited for contamination (10 yrs)	No
3rd-party marketing certifications	Organic (USDA Certified) · IPM
Wholesale customers (12 mo)	4
Accepting new customers	Yes
Origin affirmation	Within Colorado state borders
Interested in selling to	Schools & childcare · Food banks/pantries · Restaurants

⚑ Three answers tripped a flag: training before 2023, food-safety plan not third-party reviewed, and liability under $1M. This profile does not meet auto-approval, so it enters follow-up review.

Admin only · GAP cross-check

Does the GAP audit match the USDA list?

If GAP status matches the USDA data, no follow-up is required → Ready. (Admin lookup — not automated at this stage.)

Match — confirmed on USDA list No match found

Admin only · FSMA training

FSMA is empty or older than January 1, 2023

Discuss the need to take a Produce Safety Rule course.

Vendor commits to attend a FSMA PSR course within 6 months

Yes No

Next follow-up date (6-month delay)

Admin only · Food safety plan & knowledge

Structured conversation (CSU-provided questionnaire)

Used when the plan is less than "high readiness." Mark each category — these assess the producer's knowledge, not audited practice.

Admin only · Liability

Liability is under $1M

To list institutional buyers, a producer needs: (1) a Produce Safety Rule course/refresher after Jan 1 2023, (2) a third-party-reviewed plan (or "needs minor improvement" or higher on the questions above), and (3) ≥ $1M product liability insurance.

Explained the product-liability requirement for certain institutions to the vendor

Remove from "Interested in selling to" (institutions requiring ≥ $1M)

Hospitals & Healthcare Schools and childcare centers Restaurants (keeps) Food banks, pantries, food access sites (keeps)

Admin only · Review & edit before publish

Tidy the producer's open-text entries

Admins can review the whole profile and lightly edit free-text fields (typos, clarity, formatting) before it publishes. Structured screener answers above are not changed here.

Business description

Other food-safety / certification notes (producer open text)

Open text reviewed & ready to publish

Admin only · Overall assessment

Set verification status

"Needs Improvement" still publishes, with a follow-up plan. "Not Ready" remains unpublished.

Verification status

Next Steps & Notes

Next follow-up date (1 year max)

Referred to which Extension / TA providers

Date assessment completed

Auto-filled to today.

Entered by

Auto-filled from your login.

Assigned to

Super admins can assign an application to a specific admin to review.

Reviewer with the field touch-point (if different from "entered by")

Views and updates are logged with the admin's name and date — even a check with no changes is recorded as a touch in the follow-up history.

Send to producer

View this producer's follow-up history → Save review & return to queue

Each saved review is kept as a dated record, so the follow-up history builds over time rather than overwriting prior notes.